CVE Board Charter

Document Version: 3.3
Effective Date: August 20, 2020

Table of Contents

  1. Board Overview and Member Responsibilities
  2. 1.1 CVE Board Overview
    1.2 Board Member Backgrounds
    1.3 Structure of the Board
      1.3.1 Full Members
      1.3.2 CVE Program Secretariat
      1.3.3 CNA Liaison
      1.3.4 Organizational Voting Members and Other Considerations
      1.3.5 Emeritus Members
    1.4 Minimum Board Member Responsibilities
    1.5 Role of the MITRE Corporation
    1.6 Board Member Compensation
    1.7 Size of the Board
  3. Board Membership and Operations
  4. 2.1 Selection of Full Board Members
      2.1.1 Full Board Member Prospect Evaluation
      2.1.2 Board Review and Vote
    2.2 Membership Approval
    2.3 Resignation from the Board
    2.4 Change in Member’s Affiliation
    2.5 Professional Conduct Guidance for All Board Members
    2.6 Removing Board Members
    2.7 CNA Representative Removal or Resignation
    2.8 Recognition of Former Members
    2.9 Term Limits
    2.10 Voting
      2.10.1 Proxy Voting
    2.11 Board Meetings
    2.12 Executive Sessions
    2.13 Working Groups
    2.14 Disbanding or Pausing Working Groups
    2.15 Guidelines
    2.16 Charter Exceptions
  5. Board Charter Review
  6. 3.1 Steps for Charter Review and Update
  7. Appendix A. Board Nomination Form

    1. Board Overview and Member Responsibilities

    1.1 CVE Board Overview

    The CVE Board (the Board) is essential for ensuring the CVE Program (CVE) meets the vulnerability identification needs of the global cybersecurity and technology community (community); the Board’s primary responsibilities are to work with each other and the community to oversee CVE, provide input into CVE’s strategic direction, and advocate for CVE.

    Board members represent numerous cybersecurity-related organizations, including commercial security tool vendors, academia, research institutions, government departments and agencies (D/As), and other prominent security experts, as well as end-users of vulnerability information. Through open and collaborative discussions, the Board provides critical input regarding the data sources, product coverage, coverage goals, operating structure, and the strategic direction of CVE. The Board comprises a set of passionate individuals wishing to advance CVE and vulnerability identification. The Board ensures that CVE serves the community and public interest.

    1.2 Board Member Backgrounds

    Board members are not limited to but traditionally fit into one or more of the following categories:

    • Technical Implementers provide input and guidance regarding the creation, design, review, maintenance, and applications of CVE List entries (CVE Entries). This may include individuals who integrate CVE Entries into products, such as content and development engineers working for product vendors, and others who consume CVE Entries.
    • Subject Matter Experts (SMEs) represent a significant constituency related to — or affected by — CVE, and are domain experts in the vulnerability management and reporting field. These members may include representatives from product vendors who represent the needs of their company, such as PSIRT team members, or product managers and product strategists who are representing customers.
    • Advocates actively support or promote CVE in a highly visible fashion. These individuals are respected leaders within the security community who help bring credibility to CVE and give it a wider reach outside of the security community.

    1.3 Structure of the Board

    There are different types of Board membership.

    1.3.1 Full Members

    Full members of the Board have no term limits.

    1.3.2 CVE Program Secretariat

    The MITRE Corporation (MITRE) created the Board in 1999, and currently serves as the CVE Program Secretariat (a.k.a. Secretariat) and coordinates Board activities

    1.3.3 CNA Liaison

    The Board has authorized the creation of a single seat on the Board for a CNA liaison who represents the CNA community. This is an elected position which program-of-record CNAs vote on annually. This position is a voting member of the Board, with a one-year term. The person can serve more than one term as long as the CNA community so desires as indicated by the results of the voting. This person is responsible for acting as a representative to the CNA community, assuring CNAs are updated with various status and activity related information. This position is a two-way conduit for CNAs to bring things to and from the Board in a more official and structured way. The Secretariat will conduct the yearly nomination and voting processes with all coordination and communications done through the CNA Mailing list. The Board will be notified of the results at the successful completion of the process.

    1.3.4 Organizational Voting Members and Other Considerations

    It is possible for organizations to have multiple members on the CVE Board at any one time. These members are considered full members but with restrictions on how their votes are counted. To ensure a single organization has no undue influence on the outcome of specific issues, any organization with multiple Board members will coordinate and cast a single unified vote per issue. These members are designated as “Organizational voting members.”

    Mergers and acquisitions (M&A) often affect the makeup of individual organizations. This could affect Board membership. If two of more organizations with members on the Board merge into a single organization, that becomes a single organization for the purpose of voting. Any previous individual Board members are now designated as Organizational voting members. If an acquisition is structured such that the organization being acquired is to be maintained as a wholly owned subsidiary, the two organizations can be considered as two separate organizations. If, at some point in the future that status changes, the organization must be reevaluated to determine if it still can be classified as separate organizations. If there are concerns about the decisions made as to what kind of organization an M&A process has resulted in, the Board can vote to make a determination as to the organizations’ status and its impact on voting.

    The CVE Board is comprised of individuals, not the organizations where they are currently employed. A Board member’s change in employment or affiliations does not affect their membership on the Board and they will remain an active member of the Board if they choose.

    No existing Board member is allowed to nominate potential Board members from the organization where they are currently employed or affiliated.

    1.3.5 Emeritus Members

    Emeritus members were formerly active and influential in CVE who maintain an honorary position on the Board and are consulted from time-to-time as circumstances require. Emeritus members must have made significant contributions to CVE.

    1.4 Minimum Board Member Responsibilities

    The CVE Board has the reasonable expectation that all Board members are engaged and actively participate in the CVE Program. Board members are responsible for collaborating effectively with each other, and the community, relative to all aspects of CVE governance, operation, and future direction.

    Members’ primary responsibilities are to actively promote CVE goals and adoption, and participate in decision-making processes through established Board mechanisms. Additional forms of participation include: Board calls, Board email list discussions, working groups, working group list discussions, and Board votes, which are detailed below.

    Board members are volunteers. Therefore, members do not have to participate in every working group or every list discussion. However, participation should be enough such that all Board members have confidence in each other that everyone is doing their part to drive the program forward in a positive direction. In this regard, should a Board member lose the confidence of a majority of other Board members, a removal action may be taken. Prior to this step, individual Board members may contact the member of concern directly, or may choose to voice their concerns through the Secretariat, so that issues are effectively communicated to the member of concern so that an understanding of the situation is developed in an effort to arrive at a fair outcome. Whether done by individual Board members or the Secretariat, the entire Board will be briefed on the situation so that each Board member may form their own opinion about the member of concern.

    Voting is particularly important for the CVE Board because it is the means by which the Board makes decisions about the strategic direction of the program, and how the program will be governed and operated. Therefore, Board members have a responsibility to participate by voting. Members will lose voting privileges if they do not vote in at least one of the three previous (consecutive) Board votes. Votes to abstain count toward participation and toward a quorum. Votes that are terminated before the stated voting period because an early decision is reached, do not count as a part of the three previous votes. Members may regain voting privileges by asking to have their voting privileges reinstated through the private mailing list or during a Board meeting. If members have not voted in the past year, they can be removed from the Board by a Board vote, following the procedures for forced removal. If there are multiple Board members from a single organization then the above applies to the organizational members, not the individual members. In other words, a vote submitted by an organizational member counts as a single vote with credit for voting recognized for all Board members for that organization.

    1.5 Role of the MITRE Corporation

    1. CVE Program Secretariat: MITRE, as Secretariat for the Board, is responsible for establishing and maintaining the structure of the Board through an approved Board Charter (Charter), management of Board mailing lists and Board meetings, logistics of Board membership, and overseeing additional Board activities, such as voting and other coordinating logistics.
    2. Intellectual Property (IP) Protection: MITRE, as the operator of CVE, is responsible for protecting IP contributed and transferred to CVE, while making sure CVE is publicly available and free for use in accordance with the CVE Terms of Use.
    3. Other: MITRE undertakes additional tasks, including CVE content creation, CVE website maintenance, CNA management, and community outreach.

    1.6 Board Member Compensation

    Board members are not compensated by the CVE Program.

    1.7 Size of the Board

    There is no cap on the number of members or organizations that may join the Board, though this practice may be revisited if the Board size increases to the point that it negatively impacts the ability of the Board to make decisions or take action. It is up to the Board and the Secretariat to determine when actions need to be taken to resize the Board.

    2. Board Membership and Operations

    2.1 Selection of Full Board Members

    Prospective Full Board members (prospects) are those people, either at-large (i.e., independent), or representing an organization in industry, academia, or government, who will add value to CVE. Prospects may be identified by anyone; however, a prospect must be nominated by a voting Board member.

    2.1.1 Full Board Member Prospect Evaluation

    The information required to effectively evaluate a prospect is collected by the nominating Board member, via the accepted nominating form, for dissemination to all Board members by posting to the Board’s private mailing list. Such information includes, but is not limited to, biographical information (such as a resume) that details the prospect’s skills and experience in the security community and CVE specifically, and the prospect’s expected value to the CVE. The prospect should provide a write-up as to why they want to be a member of the Board. The statement should include their background with CVE and a statement describing how they feel they would add value to the effort.

    2.1.2 Board Review and Vote

    The Board member provides the prospect’s name and the completed nomination form. If the nominating member is different than the posting member, along with an indication as to who nominated the prospect, should be included. When a new Board member is nominated, a 30-minute interview will be conducted during a future agreed to Board call. After the interview, the Secretariat will establish the start and end of the voting period in a posting to the private Board mailing list.

    Board members are provided with at least two weeks to review and vote on a prospect.

    Votes will be sent to the private mailing list by Board members. After the review period, the Secretariat will provide a tally of “yes,” “no,” and “abstain” votes received from the Board. A majority vote of “yes” or “no” will determine whether the prospect is approved or rejected, regardless of the number of votes cast. The Secretariat need not wait the full review period once the number of votes has indicated a majority Board position one way or the other.

    If a nominee does not get approved, they can be re-nominated after a 12-month waiting period.

    2.2 Membership Approval

    When a prospect is voted in by the Board, or elected as the CNA Liaison, the Secretariat will add the individual to the Board. The Secretariat announces the new Board member to the public Board mailing list. The announcement includes the member's biographical information. The Secretariat also announces the new Board member on the CVE website, in the CVE Announce e-newsletter, and appropriate CVE social media outlets, such as Twitter.

    The new Board member is expected to immediately begin participating with the full responsibilities of a CVE Board member.

    2.3 Resignation from the Board

    Any Board member may resign at any time by giving notice in writing, such as by email, to the Secretariat. The Secretariat will confirm with the Board member that the notice is legitimate. A resignation shall take effect upon confirmation the notice is legitimate, or at a later time specified within the written notice. No formal acceptance of such resignation is necessary to make it effective.

    2.4 Change in Member’s Affiliation

    A Board member who has a change in organizational affiliation must notify the Secretariat of the change. Once received, the Secretariat will update the CVE website to reflect the member’s change in affiliation.

    If a Board member’s parent organization does not want to be listed as affiliated with a Board member, the Secretariat will change the member’s affiliation to “Independent.”

    2.5 Board Member Professional Conduct Guidance

    In the interest of fostering an open and welcoming environment, Board members agree to make participation on the Board and directly related activities, a harassment-free experience for everyone, regardless of age, body size, disability, ethnicity, gender identity and expression, level of experience, education, socio-economic status, nationality, personal appearance, race, religion, or sexual identity and orientation.

    The Secretariat and the Board are responsible for clarifying the standards of acceptable behavior and are expected to take appropriate and fair corrective action in response to any instances of unacceptable behavior.

    Examples of unacceptable behavior by participants include:

    • Public or private harassment.
    • The use of sexualized language or imagery and unwelcome sexual attention or advances.
    • Trolling, insulting/derogatory comments, and personal or political attacks.
    • Publishing others’ private information, such as a physical or electronic address, without explicit permission.
    • Posting responses to the public Board list when the initiator of the thread had clearly posted them to the private Board list.
    • Talking negatively about a Board member in a medium in which they are not a participant of (e.g., a Board call).
    • Other conduct which could reasonably be considered inappropriate in a professional setting.

    Complaints should be sent to the Secretariat. All complaints will be reviewed and investigated and will result in a response that is deemed necessary and appropriate to the circumstances. The Secretariat is obligated to maintain confidentiality with regard to the reporter of an incident.

    If action is necessary due to a verified complaint:

    1. The Secretariat will notify the Board on a Board call they have received a complaint.
    2. The Board requires any response should be as transparent as possible.
    3. The Secretariat, speaking on behalf of the Board, will send a public message to the appropriate list calling out the unacceptable behavior. It will explain that such repeated behavior will result in removal from the list.
    4. The Secretariat, speaking on behalf of the Board, will send a direct warning to the Board member with the Private Board mailing list CC’d. That warning will explain to the individual that disciplinary actions will be taken, and will outline the consequences of failing to correct the inappropriate behavior. The Board member will not be removed at this time.
    5. If the unacceptable behavior is corrected, the Secretariat should send a message back to the initial submitter explaining the actions taken, and at this point the issue is closed.
    6. If the Board member in question has repeated complaints against him/her then the situation needs to be discussed with the Board as to the steps that need to be taken next.

    If it becomes necessary for drastic action to be taken, such as removal of the offender, the Board and the Secretariat will follow the Board member forced removal process specified in the Removing Board Members section.

    2.6 Removing Board Members

    Board members will be considered for removal if:

    1. The Board member does not respond to the annual poll on whether they would like to continue to be a Board member.
    2. The Board member asks to be removed.
    3. A current Board member nominates the person or organization for forced removal. Forced removal may be based on lack of participation, lack of collegiality or professional conduct (e.g., not honoring the Board’s private mailing list), or failure to follow Board conventions as established in this Charter. The process for forced removal is as follows:
      • A current Board member nominates a person or organization for removal and provides a reason for removal of a Board member directly to the Secretariat via email.
      • The nomination is seconded by a voting Board member.
      • The Secretariat submits the nomination to the Board for deliberation and voting through the private mailing list.
      • Board members have two weeks to vote, and will receive a reminder from the Secretariat one week into the voting period through the private mailing list.
      • For forced removal, at least half (50%) of the Board must cast a vote and two thirds (2/3) of the votes cast must be in favor of the removal.

    2.7 CNA Liaison Removal or Resignation

    In the event a CNA Liaison either resigns or is removed, the Secretariat will ask for nominations on the CNA mailing list. The Board will select a CNA Liaison from the nominated pool to finish out the term of the departed Liaison. The selected CNA cannot be an existing Board member.

    2.8 Recognition of Former Members

    When Members leave the Board, they are recognized in one of the following ways:

    1. If the person has qualified for Emeritus status, then the member is identified as Emeritus.
    2. If the person did not qualify for Emeritus status, then the Board member is identified as a former Contributing member. Board members identified as Contributing Members have none of the participation opportunities granted to an Emeritus member.

    The Secretariat is responsible for determining the initial recognition status of a departing Board member. The Secretariat will inform the Board of the status. If there is disagreement on the Board with the recognition status being proposed, the Board can call for a vote to determine whether the departing Board member is to be listed as Emeritus or as a Contributing member.

    The Secretariat is responsible for updating the related CVE website pages to reflect the new status of the departing Board member.

    2.9 Term Limits

    There are no term limits placed on Board service for full Board members. There is no limit on the number of one-year terms a CNA Liaison may serve as long as they are reelected by the CNA community each year as per Board nomination and voting processes.

    2.10 Voting

    All voting occurs on the Board’s private mailing list, with the exception of the CNA Liaison which is voted on through the CNA mailing list. Board members cast a single vote per issue. Any organization with multiple Board members (organizational voting members) will coordinate and cast a single unified vote per issue. From time-to-time, members may choose to abstain from voting. In the event an organization with two or more Board members cast more than one vote, only the first valid voting ballot counts for each organization.

    Time frames in which to cast a vote may vary as circumstances require, but must be at least one-week long. Two weeks is the recommended time frame for most votes, but is not required. Unless otherwise indicated in this Charter or by the Secretariat prior to a specific vote, a simple majority is needed to either accept or reject the item being voted on. Votes from at least a simple majority of the eligible Board members are required for the overall vote to be declared valid. In the case of a vote being declared invalid, or in the case of a tie, the Secretariat will send the issue back to the Board for further deliberations.

    2.10.1 Proxy Voting

    The following proxy voting process is meant for short-term absences. In the event a non-organizational voting Board member (the principal) knows they are going to be absent and unable to participate in one or more Board votes, that member may assign another member of the Board (the proxy) to vote on the principal’s behalf during their absence. Once a principal determines they will not be available for a vote or they will have limited availability for a period of time, that member must present the Board with the following information:

    • The anticipated time frame for which they will be unavailable.
    • The name of the Board member acting as a proxy during their absence.

    It is understood the Board member, acting as the proxy, will vote twice but they must identify they are a proxy for the principal when voting on the principal’s behalf. The principal and proxy will coordinate their votes in a manner of their choosing. For example, the proxy may have an alternate method of contacting and obtaining the voting preference from the principal. Upon returning, the principal needs to notify the Board they will be voting on their own behalf going forward. It is expected organizational members will work out absences between themselves. If all of an organization’s members will be absent at the same time, the proxy voting processes can be used as long as each of the organization’s members send an individual request to the Board and all request the same Board member to be their proxy.

    2.11 Board Meetings

    Board meetings are held routinely, with a goal of every two weeks or more frequently, as required. The Secretariat will establish the agenda for each meeting after obtaining input from the Board members. Board members are free to raise subjects during meetings that are not on the agenda for that particular meeting. The agenda, and any supporting documents, will be provided to the Board members prior to each meeting, and should be reviewed in advance. Actions items carried over or identified during the previous Board meeting should be included in the agenda sent to Board members.

    2.12 Executive Sessions

    A Board meeting commonly allows Secretariat staff members and others to attend for the purpose of providing status or taking notes. There are times in which the Board members want to have a private discussion, called an Executive Session, with only official Board members involved. Executive Sessions are needed when discussing sensitive Board topics such as deliberations surrounding nominations, member removals, departing Board member status or other areas that need to have a bit more anonymity to them. By default, no Board notes will be allowed in an Executive Session. If notes are needed, Board participants must agree before starting the conversations. No attribution as to who said what or held a specific point of view will be allowed outside the Executive Session. A Board member can call for an Executive Session for any reason they deem appropriate. If called during a scheduled Board meeting, non-Board members are required to immediately disconnect from the call or virtual meeting or leave the room if sharing with an official Board member. Failure to do so will result in a permanent ban from future Board meetings. Board members can also request an Executive session be schedule by the Secretariat to be run by the Secretariat’s Board representative.

    2.13 Working Groups

    Working groups (WGs) are advisory in nature and established to effectively address specific areas or issues. They are forums better suited for the detailed work necessary to achieve the proposed objectives of the WG. WGs must have documented objectives and outcomes defined in the charter of the WG.

    Any Board member can establish a WG with approval from the Secretariat. The Board may call a vote if it deems the Secretariat’s decision for the creation of a WG is incorrect. The results of the vote would determine approval.

    When forming a WG the WG’s charter will indicate the participation model. If the WG’s charter does not restrict participation, then the WG will be considered open to participation from the public at large. WGs should use Secretariat-supplied email facilities.

    WG progress must be reported back to the Board on an ad hoc, Board requested, or routine basis-either through the Board meetings, or through the Board email lists, as appropriate. Activities coming out of the WGs should be an extension of the Board activities. The WGs need Board approval before making changes or decisions that can either adversely or favorably affect CVE. The WG should notify the appropriate Board email list (public or private) whenever the WG requires this kind of change or decision.

    The WGs need to keep the Board apprised of what they are doing and decisions they are making. The WGs need to provide a report-out to the Board list, ensuring any WG decisions made are clearly identified as “recommendations” to the Board. The Board will then have an opportunity, for a time frame specified in the report-out, to review the recommendations. If Board members have issues or questions, they are expected to ask for clarification and have the discussions needed to come to a consensus. In many cases, there may be no need for clarification or discussions. If no Board members respond within the specified time frame, acceptance of the change, decision, or the recommendation(s) is considered approved. Silence begets acceptance.

    2.14 Disbanding or Pausing Working Groups

    CVE Program WGs are established and overseen by the Board to achieve program goals and objectives. WGs must exist only to serve a valuable purpose. When a valuable purpose no longer exists, whether because the WG achieved its goals and objectives or demonstrated that it cannot, the WG is either disbanded or paused. This is the case because CVE Program stakeholders are primarily volunteers, whose time is best spent working towards goals and objectives that can realistically be achieved over a time frame.

    Disbanding a WG is a permanent decision that is made by the Board because the WG has achieved its goals and objectives, or the judgment is made that it never will and further activity by the WG is unproductive, not needed, or overcome by events.

    Pausing a WG may be done because there are other activities that must be completed before a WG can reasonably be expected to accomplish its goals and objectives. A pause is not short-term in nature. That is, a pause will only be initiated if in the Board’s judgement, the WG cannot make progress toward its goals and objectives for at least six months until other activities are completed. Pauses are temporary in nature with an expectation that the WG will resume after the pause time frame. If a WG is waiting on other activities to be completed and reasonably expects that to occur in fewer than six months, the WG chair(s) has the prerogative to adjust the WG meeting frequency until such related activities are complete.

    2.15 Guidelines

    All WGs have a Chair(s). At any time, a WG chair may report to the Board, in writing, that the WG has served its useful purpose and is either no longer necessary or should temporarily discontinue work until other, related activities are completed. For WGs that have co-chairs, both must agree prior to reporting to the Board that the WG served its useful purpose and should be disbanded or paused. Should co-chairs disagree and reach an impasse, the reasons for and against disbanding or pausing the WG shall be communicated in writing to the Board. The chair is encouraged to communicate with all members of the WG prior to reporting to the Board to best ensure there is not more that can be done by the WG to achieve its goals and objectives. The chair(s) is encouraged to undertake a vote within the WG as to whether the WG should be disbanded or paused. This facilitates better understanding by the chair(s) and the Board as to how strongly WG participants agree with the judgement that the WG be disbanded or paused. Should a pause be recommended, the chair(s) will identify in writing the related activities that must be completed prior to the resumption of the WG.

    The Board may at any time disband or pause a WG, for any reason, by majority vote of the Board. The Board will not conduct such a vote prior to discussing the reasons for disbanding or pausing the WG with the WG chair(s), and individual WG members (if necessary). In all cases, the Board makes the final determination to disband, pause, or continue a WG. Any result will be communicated to the chair(s) of the WG in a manner that best serves the interests of the CVE Program.

    Should a WG be disbanded, the Board may ask the WG to accomplish close-out activities to ensure knowledge capture within the program. Activities may include archiving WG work products and decisions, assigning related activities to other WGs, completing final tasking, and any other activity that maximizes the value of the WG to the CVE Program. The Board may ask the WG to undertake similar activities in the event of a pause. The Secretariat may assist the WG with close-out activities upon request of either the Board or WG chair(s).

    A disbanded WG may be reconstituted by the Board at any time, should circumstances dictate that course of action. However, disbanding a WG is undertaken with the expectation that the WG is no longer necessary and will not be reconstituted in the future.

    2.16 Charter Exceptions

    In the event there is a needed or desired exception to the existing Board Charter, a Board member may bring the request for the exception up to the Board and request the Board vote on the requested exception. The request can be made either on the Board’s private mailing list or on a Board Member call. The Secretariat will then conduct a vote on the proposed exception. This vote will be handled using the regular Board voting process. If the vote passes, the exception will be allowed.

    After the vote, the Board should consider if the exception should be addressed and updated in the Board Charter. Not all exceptions need to be addressed in the Charter.

    3. Board Charter Review

    The Board will review the Charter when a significant change or issue is identified. If the Board determines that a revision is necessary, the updated language will be incorporated into a draft for review by the Board. Any change to the Charter requires a vote.

    All email communications concerning CVE Board Charter changes will occur on the private CVE Board list.

    3.1 Steps for Charter Review and Update

    If a revision to the charter is called for, the following steps should be taken:

    1. The Charter document goes through a set of revisions. The number of revision cycles vary, based on the complexity of modifications needed.
    2. When the edits received have been incorporated, and the proposed Charter appears near-final, the Secretariat will issue a final call for edits via email. The email will include a date by which the final edits need to be received by the Secretariat.
    3. Final edits received are incorporated.
    4. Several days prior to the tentative start date of the voting period, the Secretariat will send a message to the Board list that includes:
      • a clean and complete copy of the proposed Charter for the Board to review,
      • a notice indicating this is the proposed Charter update,
      • a request for Board members to respond via email indicating whether they believe the proposed Charter update is ready to be voted on, and
      • the tentative date the vote is proposed to begin and when it will end.
    5. If the Board members indicate further Charter updates are necessary and provide reasonable justification, another revision cycle begins. The Secretariat will send a message to the Board indicating such.
    6. If the majority of respondents believe the Charter is ready to be voted on, the Secretariat will send a message to the Board list with the date the vote will begin and end, and any special instructions as needed.
    7. On the day the vote is to begin, the Secretariat will resend the Charter being voted on to the Board list, along with any special instructions and request to vote to adopt the new Charter.
    8. Board members who vote against the Charter are strongly encouraged to give a reason why they are doing so as a part of their actual vote. This will allow other Board members to understand the reasons and will assist in improving a future version of the Charter in the event it is voted down by the Board.
    9. The Secretariat will post the results of the vote to the Board list.
    10. If the Board votes down the new Charter, then it will be sent back to the Board for discussions and further revisions.
    11. If the vote indicates the Board’s acceptance, the new Charter will immediately take effect and the Secretariat will update the related CVE website pages to reflect the new Charter.

    Appendix A. Board Nomination Form

    After completing the form below, attach a resume of the nominated person and an explanation (in nominee’s own words) why they would like to be a member of the Board. Post these materials to the Board’s private email list.

    Word (32K)

Page Last Updated or Reviewed: August 25, 2020